Hays Recruitment are currently recruiting an experienced Senior Technical Project Manager (CATSO) to join our client, a semi-state organisation based in Cork.

The Senior Technical Project Manager (Chief Assistant Technical Services Officer) will:

Provide services as appropriate in the development and execution of major capital projects in ACUTE and NON-ACUTE settings and to plan and supervise the execution of these projects by:

• Managing the preparation of a comprehensive brief for the projects in consultation with services and capital & estates personnel and advisors.
• Ensuring that the brief is known and understood, in appropriate detail, by all those who are likely to work in the new facility.
• Managing the necessary and appropriate consultation processes, meetings and other activities necessary to satisfactory completion of the project.
• Complying with all regulatory requirements including permission, licences, certificates and approvals.
• Acting as senior administrative officer for the management of the project and helping to resolve quickly such issues as may be for resolution and agreement.
• Defining requirements for design services, buildings and equipment.
• Advising on the selection of Design Teams, other professional services and Contractors for Capital Projects, arranging and managing the procurement processes
• Arranging for preparation of specifications, drawing and contract documents for Capital Projects
• Obtaining approval to proposals as necessary in accordance with the protocols and regulations in a timely manner.
• Developing proposals with selected design teams and contractors.
• Developing action plans for the timely and efficient completion of contracts. Co-ordinating the tender and control stages of the project, having close liaison with the design team, site supervisory staff, etc. on the one hand and hospital personnel on the other.
• Supervising staff and contractors in the implementation of agreed programmes.
• Working with service management and nurse planners to ensure that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.
• Ensuring that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.
• Managing and controlling agreed project timescales and budgets for planning, design, construction and equipping and budgets to agreed quality standards.
• Anticipating difficulties and problems, especially those arising from phasing, variations, commissioning and vacating, and ensuring that where necessary these are either resolved directly or brought to the notice of the Estates Manager and Project Board, for decisions on avoidable claims for delays, extras etc.
• Managing and controlling expenditure on each assigned project. This is to include presentations to senior management and Project Board as required, of information and current estimates of total costs, running statements of financial commitment and forecasts of expenditure.
• Checking design team fees accounts with regards to agreed fees and preparing same for certification by the Estates Manager. He/she shall process payments to contractors and design team firms for payment in accordance with constraints set down in contract documents, forms of agreement and statutory provisions.
• Advising line management on measures appropriate to enable the orderly phasing out of services in old facilities and the transfer to new facilities of staff and services.
• Assisting in the orderly phasing of developments by agreeing appropriate arrangements with line management and to keep line management and senior clinical staff informed of the plans as the developments proceed.
• Ensuring appropriate maintenance arrangements are put in place for new buildings.

Plan and supervise the execution of minor capital works by:

• Developing a comprehensive brief for the project for minor capital works in consultation with local managers and Maintenance Officers/Engineering Officers.
• Preparing or arranging for preparation of plans and contract documents to detail required.
• Arranging for the appointment and management of design teams where required.
• Arranging for submission of tenders and recommending tenders for acceptance.
• Agreeing programme for project with contractors.
• Arranging for the management of the minor capital works.
• Ensuring that agreed programme is completed within time and tender sum.

Prepare in consultation with appropriate officers and advisors, programmes for the maintenance of buildings, services, equipment and vehicles (under his/her control) by:

• Defining in accordance with overall guidelines, maintenance requirements of all buildings, services, equipment and vehicles under his/her control, minor capital works and fire precautions schemes and proposing priorities in the allocation of resources available for these schemes.
• Preparing budgets for the carrying out of the proposed programmes.
• Defining the staff or contract resources necessary to discharge agreed programmes and preparing action plans for carrying out of same.

Draw up, or in appropriate circumstances, arrange for the development of plans and contract arrangements for the implementation of approved capital / maintenance programmes by:

• Assisting in defining requirements for all equipment and buildings, especially in seeking ease of maintenance and operation.
• Complying with all regulatory requirements including permission, licences, certificates and approvals.
• Recommending awards of maintenance contracts to outside contractors where for economical or practical considerations such is considered desirable.
• Developing proposals with selected contractors.
• Obtaining departmental approval to proposals as necessary.
• Developing action plans for the timely and efficient completion of all contracts.
• Supervising staff and contractors in the implementation of the agreed programme.
• Managing and controlling the agreed budget.

Ensure that all buildings, services, equipment and vehicles under his/her control are adequately maintained in accordance with the approved maintenance programmes by:

• Developing planned maintenance routines for all relevant equipment based on manufacturer’s instructions, equipment importance and usage rates.
• Incorporating maintenance requirements in supply contracts for new equipment and vehicles where appropriate.
• Developing regular inspection and maintenance routines for all buildings, services, equipment and vehicles.
• Developing guidelines for the safe operation of all equipment.

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